Event Registration T&Cs
1. The Event and Meetings
1.1 In consideration of the fees specified in the Order (“Registration Fees”), Informa shall provide access to the exhibition, conference, show or other event organised by Informa set out in the Order (“Event”), to Delegate Attendee and, if applicable, arrange meetings at the Event (“Meetings”) in accordance with these Terms and the Agreement.
1.2 Informa reserves the right to refuse and/or withdraw Delegate and/or Delegate Attendee’s registration for, and/or attendance at, the Event at any time.
1.3 Informa cannot guarantee the number of attendees at the Event and any number of expected attendees indicated by Informa at any time is an estimate only (and not a guarantee). Without limitation to the foregoing, Informa does not make any warranty as to the Event in general, including, without limitation, in relation to: (i) the presence, absence or location of any attendee or other participant of the Event, (ii) the number of attendees or other participants at the Event, and/or (iii) the benefit or outcome (commercial or otherwise) that Delegate and/or Delegate Attendee may achieve as a result of participating in the Event.
1.4 Informa has no responsibility and liability for any third party services provided in connection with the Event.
1.5 Informa reserves the right at any time to change the format (including, without limitation, from a physical event to a virtual event and vice versa), content, location, venue, opening hours, duration, dates, other timings, attendees, other participants and/or any other aspect of the Event, in each case without liability.
1.6 Informa reserves the right to cancel or change the date(s) of the Event at any time and for any reason (including, without limitation, if a force majeure event occurs that Informa considers makes it illegal, impossible, inadvisable or impracticable for the Event to be held). In the event that the date(s) of the Event are changed to new date(s) that are within twelve (12) months of the originally scheduled opening date of the Event and/or the Event is cancelled but is reasonably expected by Informa to be held at any time in the next calendar year, Delegate and Delegate Attendee’s registration will be deemed to be valid for the Event on the new date(s) or when it is next staged (as applicable) in the same way that it would have applied to the originally scheduled Event (and no refund of any paid Registration Fees will be issued). Where all or part of the Event is cancelled and is not reasonably expected by Informa to be held at any time in the next calendar year, Delegate and Delegate Attendee’s registration will no longer be deemed to be valid for the Event (or the cancelled portion of the Event, as applicable) and, at Delegate’s election, any paid Registration Fees for the Event (or the cancelled portion of the Event, as applicable) will be refunded or a credit note issued for the same, and Delegate will be released from paying any further amount of Registration Fees for the Event (or the cancelled portion of the Event, as applicable). Service charges are non-refundable. Personal arrangements, including, without limitation, travel and accommodation, are at Delegate and Delegate Attendee’s own risk and Informa will not be liable for any costs relating to such arrangements, even if the Event is cancelled or moved to new date(s). Delegate acknowledges and agrees that the provisions of this clause 1.6 set out Delegate’s sole remedy in the event of cancellation or the changing of the date(s) of the Event and all other liability of Informa to Delegate and/or Delegate Attendee is hereby expressly excluded.
1.7 Informa reserves the right without liability to refuse admission to, or to eject/block from, the Event (whether physical or virtual) any person in its absolute discretion, including (without limitation) any person who, in the opinion of Informa, represents a security risk, nuisance or annoyance to the running of the Event.
1.8 All unauthorised filming, sound recording and photography of the Event, and all unauthorised transmission of audio or visual material at the Event, by Delegate and/ or Delegate Attendee is expressly prohibited. Delegate agrees (and shall procure that Delegate Attendee also agrees): (a) to surrender to Informa or destroy on demand any material in whatever media recorded in violation of this clause 1.8, (b) that the copyright and other intellectual property rights in any such material shall vest in Informa unconditionally and immediately on the creation of such material, and (c) to hold Informa and all entities within the Informa Group (as well as any employees or other representatives of the same) harmless against any claims made in respect of such unauthorised activities.
1.9 Delegate acknowledges and agrees that Informa and its personnel shall be permitted to film, sound record and photograph the Event, which may include, without limitation, filming, sound recording and photography featuring Delegate Attendee (the Content). Delegate agrees to make Delegate Attendee aware of such filming, sound recording and photography of the Event. Delegate acknowledges and agrees that Informa is the sole and exclusive owner of all rights in the Content and hereby waives any and all: (i) rights in and to such Content, and (ii) claims that Delegate may have relating to or arising from the Content or its use. Without limitation, Informa shall be permitted to use the Content anywhere in the world for promotional and other purposes, without any payment or compensation. If Delegate Attendee has any objection to the use of their image in any filming, sound recording and/or photography of the Event, Delegate shall notify Informa in writing.
2. Delegate Obligations
2.1 Delegate shall, and shall procure that Delegate Attendee also shall:
2.1.1 co-operate with Informa in all manners relating to attendance at the Event and comply with all reasonable instructions given by Informa and its personnel, the venue owners, security personnel and/or management at the Event; and
2.1.2 be responsible and liable for obtaining all rights, consents and licences for Delegate and/or Delegate Attendee’s use of any third-party intellectual property rights or other materials used at the Event.
3. Registration Fees and Payment
3.1 Delegate shall pay the Registration Fees in full in accordance with such payment terms as are set out in the Order (or if no payment terms are set out in the Order, within 30 days of the date of Informa’s invoice for such Registration Fees and, in any case, in advance of the Event taking place). Unless Informa directs otherwise, Registration Fees shall be paid in local currency. It is the intent of the parties that Informa shall receive the Registration Fees in full and that any: (i) banking and other transfer of payment charges, and (ii) applicable VAT, GST, sales and/or service taxes shall be paid solely by Delegate (in addition to the Registration Fees). If and to the extent that any withholding taxes are payable in connection with the whole or any portion of the Registration Fees, Delegate shall pay such withholding taxes directly to the relevant tax authority and furnish Informa with a valid certificate evidencing payment. To the extent that a valid certificate is not provided, or to the extent that Informa is unable to recover the withholding taxes, the amount of the Registration Fees shall be increased by an amount necessary to compensate for the withholding taxes (including, without limitation, any amount necessary to “gross up” for withholding taxes levied on the increase itself).
3.2 Without prejudice to any other right or remedy that Informa may have, in the event Delegate fails to meet any payment obligations, Informa shall be entitled in its sole discretion to deem that Delegate has cancelled Delegate Attendee’s registration at the Event (including without limitation any Meetings) and Informa may exercise its rights pursuant to clause 6.3.
3.3 If any amounts payable in the Order are not paid to Informa by their due date for payment then Informa shall be entitled to charge interest on such sum from the day following the due date for payment at the rate of 4% per annum above the Bank of England base rate from time to time. Such interest shall accrue on a daily basis from the due date until the date of actual payment of the overdue amount, whether before or after judgment.
4. Data Protection and Privacy
5.1 Delegate expressly assumes, and shall procure that Delegate Attendee also expressly assumes, all risks associated with, resulting from or arising in connection with Delegate and/or Delegate Attendee’s participation in and/or attendance at the Event. All indemnities, warranties, representations, terms and conditions (whether express or implied) except as set out herein are excluded. Informa and all entities within the Informa Group (as well as any employees or other representatives of the same) exclude all liability for any loss, injury, illness, disease or damage whatsoever that Delegate and/ or Delegate Attendee may suffer in connection with or arising from the Event whether direct, indirect, consequential, special, incidental or punitive loss, injury or damage (including, without limitation, injury, illness or disease to persons, property damage, theft, loss of profits, loss of business, loss of opportunity, loss of goodwill, loss or corruption of data or any other type of economic loss, injury or damage) or otherwise. For the avoidance of doubt, Informa shall not incur any liability whatsoever for any products displayed or sold by any exhibitor or sponsor at the Event.
5.2 Informa’s (and any member of the Informa Group’s) total aggregate liability to Delegate and Delegate Attendee in contract, tort (including negligence or breach of statutory duty) or otherwise arising under these Terms, the Agreement or otherwise in connection with the Event shall be limited to the Registration Fees paid by Delegate to Informa for the Event.
5.3 The limitations and exclusions in this clause 5 only apply to the extent permitted by applicable law.
6. Termination and Cancellation
6.1 Informa may terminate the Agreement without liability immediately at any time by written notice to Delegate if Delegate: (i) is in material breach of any of its obligations under the Agreement and/or any other agreement between Delegate and any member of the Informa Group and either the breach is irremediable or Delegate has not remedied the breach (if the same is capable of remedy) within 14 days of receiving written notice of the breach (or such lesser period as would be required for the breach to be remedied in sufficient time prior to the opening date of the Event), (ii) goes into liquidation, is declared insolvent, has an administrator appointed (or an application is made for the same), ceases to carry on business or suffers any analogous event in any jurisdiction, or (iii) is convicted of any criminal offence or otherwise so conducts itself as to bring itself, the Event and/or Informa into disrepute. Without prejudice to any other right or remedy it may have, in the event that Informa terminates the Agreement pursuant to this clause 6.1, Informa shall not be required to refund any Registration Fees received from Delegate and Informa shall be entitled to submit an invoice in respect of the balance (or the whole as the case may be) of the Registration Fees which shall become immediately due and payable.
6.2 Informa may terminate the Agreement without liability immediately at any time by written notice to Delegate if Informa: (i) determines in its absolute discretion that the provision of the Order to Delegate is not in the best interests of the Event and/or not in Informa’s legitimate commercial interests, (ii) is required by any law or instructed by any financial institution to cease trading with certain individuals/entities and/or in certain geographical locations, and/or (iii) decides to cancel the Event and does not wish for this Contract to continue in full force and effect pursuant to clause 1.6. In the event that Informa terminates the Agreement pursuant to this clause 6.2, any portion of the Registration Fees already paid shall be refunded (where legally permissible) and Delegate shall be released from paying any further portion of the Registration Fees. Delegate acknowledges and agrees that the refund of Registration Fees paid is Delegate’s sole remedy in the event of termination by Informa under this clause 6.2 and all other liability of Informa is hereby expressly excluded.
6.3 Subject to Clause 6.4, if Delegate wishes to cancel Delegate Attendee’s registration for the Event (including, without limitation, any Meetings) it must do so in writing. The cancellation fee due is 100% of the Registration Fees (and, for the avoidance of doubt, no refund of any paid Registration Fees will be issued in the event of any such cancellation).
6.4 If Delegate is prevented from participating in the physical portion of the Event as a direct result of mandatory government-imposed travel restrictions and/or quarantine conditions that apply so as to prohibit persons in general: a) leaving the territory in which Delegate is based; b) leaving the territory in which the physical portion of the Event is due to take place; and/or c) travelling from the territory in which Delegate is based to the territory in which the physical portion of the Event is due to take place, Delegate is entitled to elect that any monies it has paid to Informa in connection with the physical portion of the Event be either applied to a future edition of the Event; or refunded to Delegate.
7. Virtual Events
7.1 Where all or any part of the Event comprises virtual attendance/participation:
7.1.2 Informa does not endorse or accept any responsibility for the content, or the use of, any goods or services that may be identified or described on the Event Platform and Informa shall not be liable for any loss or damage caused or alleged to be caused by or in connection with use of, or reliance on, any content, goods or services available on or through the Event Platform or any website or other resource referenced therein;
7.1.3 Informa may issue Delegate and/or Delegate Attendee with a username and password. Usernames and passwords are confidential and remain the property of Informa at all times and may not be sold, assigned or transferred to any third party without Informa’s permission. Usernames and passwords are personal. Delegate hereby agrees, and shall procure that Delegate Attendee also agrees, that it/they will not permit others to use such usernames or passwords and Delegate will be and remain liable for the acts of any person using such usernames and passwords;
7.1.4 any posts, messages or other materials, information or data Delegate and/or Delegate Attendee supply or upload to the Event Platform (collectively, “Materials”) will be considered non-confidential and non-proprietary, and Informa has the right to use, copy, distribute and disclose to third parties any such Materials for any purpose. Delegate hereby waives, and shall procure that Delegate Attendee also waives, any moral rights in any Materials to the extent permitted by applicable law. Informa reserves the right, at its sole discretion, to edit or remove postings to any message boards on the Event Platform and delete or use electronic methods to block or filter any Materials at its discretion, but Informa does not have any obligation to do so. Delegate shall not, and shall procure that Delegate Attendee also shall not, make libellous postings or any postings that are illegal or infringe the intellectual property rights of any third party. Informa will not be responsible for monitoring Materials for compliance with law;
7.1.5 Delegate and Delegate Attendee may use the Event Platform solely for access to the Event. Without limitation, Delegate must not (and shall procure that Delegate Attendee also shall not): (i) download, store, reproduce, transmit, display, copy, distribute, exploit or use the Event Platform and/or any content thereon for Delegate’s own commercial gain, (ii) use the Event Platform and/or any content thereon in any manner other than in compliance with law and these Terms, (iii) infringe Informa’s intellectual property rights or those of any third party in relation to Delegate and/or Delegate Attendee’s use of the Event Platform and/or any content thereon, (iv) transmit, or procure the sending of, any unsolicited or unauthorised advertising or promotional material or any other form of similar solicitation, and/or (iv) knowingly transmit, send or upload any data that contains viruses, infections, Trojan horses, worms and/or any other code that has contaminating or destructive properties, and
7.1.6 Informa is under no obligation to oversee, monitor or moderate any interactive service provided on the Event Platform and, without limitation, Informa expressly excludes all liability for any loss, injury or damage whatsoever arising from the use of any interactive service by any user, whether the service is moderated or not.
8.1 Delegate acknowledges and agrees that Informa and each member of the Informa Group shall have a perpetual, irrevocable, royalty-free, non-exclusive, worldwide licence and right to collect and maintain, and to reproduce, publish, display, transmit, distribute, adapt, create derivative works from, syndicate and otherwise exploit or use, commercially or otherwise, in any medium, any and all: (i) analytics data captured at or in connection with the Event (including, without limitation, Event footfall, attendee, user or online behaviours and usage data relating to any lead generation/matchmaking initiatives), and/or (ii) information and/or materials displayed or made available by Delegate and/or Delegate Attendee at or in connection with the Event and/or any other events owned, organized, managed or operated by Informa and/or any member of the Informa Group (in each case whether prior to, concurrently with, or following the entering into of the Agreement) (together, both (i) and (ii) being the “Data”). The foregoing shall include, without limitation, Informa and each member of the Informa Group being entitled to use, repurpose and reproduce the Data to create, develop, sell or otherwise make available products, services or works in any media or form (whether physical, digital or intangible) now known or later developed (which may include, without limitation, incorporating all or any part of any information and/or materials displayed or made available by Delegate and/or Delegate Attendee into such products, services or works).
8.2 If and to the extent that there is any conflict between these Terms and the Order, the Order shall prevail.
8.3 Each party acknowledges and agrees that the Agreement constitutes the entire agreement between the parties in relation to the Event and that it supersedes any and all prior oral or written understandings, communications or agreements with respect to the subject matter hereof.
8.4 These Terms and the Agreement, and any dispute or claim arising out of or in connection with these Terms and the Agreement or their subject matter or formation (including noncontractual disputes or claims), shall be governed by, and construed in accordance with English law. Each party irrevocably agrees that the English courts shall have exclusive jurisdiction to settle any dispute or claim arising out of or in connection with these Terms and the Agreement or their subject matter or formation.