Event Registration T&Cs
1. The Event and Meetings
1.1 In consideration of the Registration Fees, UBM (UK) Limited (“Informa”) shall provide access to the Event to Delegate Attendee and, if applicable, arrange Meetings at the Event in accordance with the terms and conditions of this Agreement (including the Additional Terms).
1.2 Except as otherwise expressly provided in this Agreement, Informa shall be responsible, for procuring, obtaining and making available, such facilities, resources, personnel, information and materials as are reasonably necessary and/or appropriate to perform its obligations under this Agreement.
1.3 Informa reserves the right to refuse the registration and/or attendance at the Event of any Delegate or Delegate Attendee at any time.
1.4 Informa cannot guarantee the number of attendees at the Event and the number of expected attendees indicated by Informa at any time is estimated based on previous experience and information received regarding the status of the event at that point in time.
1.5 If applicable, Informa shall provide badges, directories and other printed and electronic information. Informa reserves the right to design, layout, edit, change such materials in its sole discretion.
1.6 Informa has no responsibility and liability for any third party services provided in connection with the Event.
2. Delegate Obligations
2.1 Delegate and Delegate Attendee shall co-operate with Informa in all manners relating to attendance at the Event and must comply with the Additional Terms and all reasonable instructions given by Informa its personnel or sub-contractor.
2.2 If Informa’s performance of its obligations under this Agreement is prevented or delayed by any act or omission of Delegate, Delegate Attendee, or other personnel Informa shall not be liable for any costs, charges or losses sustained or incurred by Delegate that arise directly or indirectly from such prevention or delay.
2.3 Delegate shall be responsible and liable for obtaining all rights, consents and licences for its use of any third party intellectual property rights or other materials used at the Event.
3. Registration Fees and Payment
3.1 Delegate shall pay the Registration Fees in full as set out in the Order.
3.2 Unless otherwise agreed by the parties and stated in the Order, Registration Fees and any Cancellation Fee (together “Fees”):
3.2.1 shall be paid by Delegate within 30 days of the date of Informa’s invoice for such Fees (as applicable);
3.2.2 unless Informa directs otherwise, shall be paid in local currency; and
3.2.3 are stated as being exclusive of VAT or other relevant tax which shall be payable, if applicable, by Delegate in addition.
3.3 Time shall be of the essence regarding payment of any Fees.
3.4 Without prejudice to any other right or remedy that Informa may have, in the event Delegate fails to meet any payment obligations, Informa shall be entitled in its sole discretion to deem that Delegate has cancelled its requirement for registration at the Event (including any Meetings) and Informa may exercise its rights pursuant to clause 7.
3.5 If any amounts payable under this Agreement are not paid to Informa by their due date for payment then Informa shall be entitled to charge interest on such sum from the day following the due date for payment at the rate of 4% per annum above Lloyds Bank plc’s base rate from time to time. Such interest shall accrue on a daily basis from the due date until the date of actual payment of the overdue amount, whether before or after judgment.
4. Data Protection and Privacy
4.1 For the purposes of this Agreement and either party’s processing of personal data in connection with this Agreement, the parties agree that each party acts as a data controller. Each party shall (i) only process personal data in compliance with, and shall not cause itself or the other party to be in breach of, Data Protection Law, and (ii) act reasonably in providing such information and assistance as the other party may reasonably request to enable the other party to comply with its obligations under Data Protection Law. If either party becomes aware of a Reportable Breach relating to the processing of personal data in connection with this Agreement, it shall (i) provide the other party with reasonable details of such Reportable Breach without undue delay, and (ii) act reasonably in co-operating with the other party in respect of any communications or notifications to be issued to any data subjects and/ or supervisory authorities in respect of the Reportable Breach. If either party receives any communication from any supervisory authority relating to the processing of personal data in connection with this Agreement, it shall (i) provide the other party with reasonable details of such communication, and (ii) act reasonably in co-operating with the other party in respect of any response to the same.
4.2 Informa will send you relevant information from the Event and other related events, products and services. Delegate can unsubscribe at any time.
4.3 Informa will not share Delegate’s data with third parties for marketing purposes without its consent.
4.5 If Delegate has any questions about how Informa collects, uses and/or protects data, it should email Informa on firstname.lastname@example.org.
4.6 Delegate acknowledges and agrees that the Organiser, its employees and contractors may take photographs /videos /audio recordings which could include images/sounds of the Delegate while attending the Exhibition (the “Content”). Delegate hereby consents to and grants to the Organiser and its affiliates, the unrestricted, irrevocable, perpetual, worldwide, royalty-free and transferable right and license to use (and grant others the right to use) the Content worldwide without any compensation. Delegate acknowledges that the Organiser is the sole and exclusive owner of all rights in the Content and hereby waives (a) any and all rights in and to such Content, and (b) any and all claims the Delegate may have relating to or arising from the Images or their use.
5.1 A party (Receiving Party) shall keep in strict confidence all technical or commercial know-how, specifications, inventions, processes or initiatives which are of a confidential nature and have been disclosed to the Receiving Party by the other party (Disclosing Party), its employees, agents or sub contractors, and any other confidential information concerning the Disclosing Party’s business or its products or its services which the Receiving Party may obtain. The Receiving Party shall restrict disclosure of such confidential information to such of its employees, agents or sub contractors as need to know it for the purpose of discharging the Receiving Party’s obligations under this Agreement, and shall ensure that such employees, agents or sub contractors are subject to obligations of confidentiality corresponding to those which bind the Receiving Party. This clause 5 shall survive termination of this Agreement.
6.1 Neither Informa nor any of its respective agents shall be liable to Delegate under this Agreement in contract, tort (including negligence and breach of statutory duty) or otherwise for any loss of profits (whether direct or indirect), revenue, goods, use, anticipated savings, goodwill, reputation or business opportunity or for any indirect, incidental special or consequential loss arising under this Agreement (whether or not reasonably foreseeable and even if it had been advised of the other incurring the same).
6.2 Informa’s total liability in contract, tort (including negligence or breach of statutory duty) or otherwise arising in connection with this Agreement shall be limited to the Registration Fees paid by Delegate to Informa under this Agreement.
6.3 All warranties, conditions and other terms implied by statute or common law are, to the fullest extent permitted by law, excluded from this Agreement.
6.4 Nothing in this Agreement purports to exclude or limit the liability of either party for death or personal injury as a result of its negligence, fraud or fraudulent misrepresentation or any liability that cannot be excluded by law.
7. Termination and Cancellation
7.1 Informa may terminate this Agreement at any time by written notice to Delegate upon the occurrence of any of the following events:
7.1.1 the Event is cancelled due to any act outside the reasonable control of Informa including without limitation act of God, governmental act, fire, flood, explosion, act of terrorism, strike, weather, or the Event venue or premises becomes unavailable and/or unfit for occupancy and/or use.
7.1.2 Delegate enters into a insolvency event including administration, liquidation, or composition and/or arrangement with creditors (to include similar events under the laws of other countries) or ceases or threatens to cease to carry on business;
7.1.3 Delegate, Delegate Attendee or other personnel does anything to conduct itself/themselves so as to bring itself/themselves, the Event or Informa into disrepute;
7.1.4 Delegate is in breach of any provision of this Agreement which is not remediable or (if such breach is remediable) if Delegate fails to remedy that breach within 10 days of receiving written notice of such breach from Informa; or
7.1.5 Delegate is in breach of any applicable local legislation, rule or regulation.
7.2 If this Agreement is terminated under any of clauses 7.1.2 to 7.1.5 inclusive then: (i) any and all payments made in respect of this Agreement shall be retained by Informa and forfeited by Delegate; and (ii) Informa shall have the right to invoice for and (within 28 days of the date of such invoice) Delegate shall pay the Registration Fees (or any balance if applicable) and the Cancellation Fees if applicable (as set out in the Order).
7.3 Termination of this Agreement shall not prejudice any of the parties’ rights and remedies which have accrued as at termination.
7.4 Notwithstanding any termination of this Agreement the provisions which by their nature are intended to survive such termination will remain in full force and effect including, without limitation, the obligations of confidentiality.
7.5 If a delegate cancels their event attendance, the cancellation fee is 100% of the total Registration Fees paid or payable by Delegate. Informa shall not refund the Registration Fees or any part thereof to Delegate.
8.1 Delegate may not assign, sub-license, subcontract or transfer any of your rights or obligations under this Agreement without Informa’s prior written consent.
8.2 All notices shall be in writing and given either personally or by first class post to the address set out in the Order. For first class post such notice will be deemed to have been served 48 hours after posting and proof that the envelope containing the notice was properly addressed and sent prepaid shall be sufficient evidence of service. Notices given in person shall be deemed to be served immediately on receipt.
8.3 In the event of any conflict or inconsistency between the Terms and the Order, the Terms shall prevail.
8.4 This Agreement constitutes the entire agreement between the parties and supersedes all previous agreements, arrangements, understandings or proposals (whether written or oral) of any nature between the parties relating to the subject matter of this Agreement.
8.5 Informa reserves the right to set off any indebtedness of Delegate to Informa against any indebtedness of Informa to Delegate.
8.6 No waiver by Informa of any provisions of this Agreement or any of its rights under this Agreement shall have effect unless given in writing and signed by any director of Informa. Informa’s rights shall not be prejudiced or restricted by any concession, indulgence or forbearance extended to Delegate.
8.7 No variation of this Agreement shall be valid unless it is in writing and signed by or on behalf of Delegate and Informa.
8.8 Nothing in this Agreement is intended to, or shall operate to, create a partnership between the parties, or to authorise either party to act as agent for the other, and neither party shall have authority to act in the name or on behalf of or otherwise to bind the other in any way (including the making of any representation or warranty, the assumption of any obligation or liability and the exercise of any right or power).
8.9 The provisions contained in each clause, and sub-clause of this Agreement shall be enforceable independently of each of the others and its validity shall not be affected if any of the others is invalid. If any of those provisions is void but would be valid if some part of the provisions were deleted, the provision in question shall apply with such modification as may be necessary to make it valid.
8.10 A person who is not a party to this Agreement has no rights under the Contracts (Rights of Third Parties) Act 1999 to enforce, or to enjoy the benefit of, any term of this Agreement.
8.11 This Agreement, and any dispute or claim arising out of or in connection with it or its subject matter or formation (including non-contractual disputes or claims), shall be governed by, and construed in accordance with English law.
8.12 The parties irrevocably agree that the courts of England shall have exclusive jurisdiction to settle any dispute or claim that arises out of or in connection with this Agreement or its subject matter or formation (including non-contractual disputes or claims).