Routes Americas in Cartagena is only 3 weeks away so to ensure you’re well prepared for this year’s event we’ve put together this check list so you can make sure you don’t forget anything vital!

Pre-Scheduled Meetings

Scheduling for this year’s Routes Americas will close on Friday 1stFebruary, just two weeks from now! If your delegate package includes a diary of pre-scheduled meetings and you haven’t made your requests yet make sure you get them in as soon as possible to avoid disappointment as diaries are filling up fast!

The new and improved Meeting Requests System allows delegates with an entitlement of pre-arranged meetings to log-in and submit their requests online. To begin requesting meetings, delegates should follow the below steps:

• Register or Log-In to your free personal networking profile
• Enter your PRC (Personal Registration Code), which you should have received when you registered, into the box displayed on the homepage, ensuring you have selected the correct event from the drop down menu provided.
• Click the grey & red logo provided and you will be forwarded to your meeting request page.

Preparing for your Meetings

The system also provides delegates with the perfect platform to request and prepare for their meetings at Routes Americas as, during the requesting process, access to Routesonline company profiles is available helping delegates select the right companies to meet with by providing all the information Routesonline has to offer straight to the central meeting requests page.

Company profiles on Routesonline can provide you with a wealth of information about the company you’re meeting with. Make sure your own company profile is kept up to date and start connecting with other delegates on Routesonline in the weeks leading up to the event. Initiate new, or continue existing dialogue with prospective customers ahead of the meetings which will take place in Cartagena.

Connect now and start networking!

Click here for more information and to begin requesting your meetings for Routes Americas 2013.

Routes Americas App

New and improved for 2013, downloading the Routes Americas App will ensure that all essential information is available at the touch of a button. Along with the floorplan, airline table locations, delegate listings, city guide and social media links, this year’s App also includes an improved event programme area, message wall facility and meeting diary access.

Further details about the Routes App and how to download it will be sent to all delegates prior to the event.

Hotel and Flight Information

If you have not yet secured your flights and hotel reservation, you should do so as soon as possible to avoid disappointment. This year’s event will take place at the Hilton Cartagena Hotel which is conveniently located at the widest point of the El Laguito Peninsula, surrounded by the Caribbean Sea on three sides and ideally located just 10 minutes from the ancient walled city.

A preferential rate for Routes Americas delegates is available. Click here for full details on this offer and information on how to book.

This year both Avianca and TACA Airlines have signed up as Official Carriers for Routes Americas 2013 and both airlines are pleased to be able to extend a special offer to all Routes Americas delegates travelling to Cartagena. Discounted rates from 5% to 20% will be available on all public fares. To purchase these tickets, delegates should contact their local call centre travel agent or visit www.avianca.com or www.taca.com.

To be eligible for the Routes Americas 2013 discounts the assigned code (GN657) and your Personal Registration Code (PRC) should be provided. Click here for more information.

Visa Requirements

Make sure you have all the necessary documentation to travel to Colombia. Delegates from countries which have a restriction need to apply for a tourist visa in the Colombian consulate of their country of origin prior to arrival in order to travel to Colombia. Foreigners of countries that have no restriction when they travel to Colombia, if they travel only for tourism, may stay in the country for up to 90 days from the date of entry that is indicated on the immigration seal, which is stamped on the passport by the official at the port of entry.

A complete list of countries which have no travel restrictions can be found on our website along with further information on how to apply for any necessary visas.

In addition to the visa application form, relevant fees and photos, embassies may also require a letter of invitation from the inviting company. Delegates requiring such a document from our host, Sociedad Aeroportuaria de la Costa S.A. (SACSA), should complete the electronic request form in full ensuring accuracy throughout. Click here to request your visa invitation letter.

The above information should ensure you’re prepared for Routes Americas 2013...we’ll see you in Cartagena!