Routes World 2026 Event Registration T&Cs

1. The Event and Meetings

1.1. In consideration of the fees specified in the Order (“Registration Fees”), Tahaluf shall provide
access to the exhibition, conference, show or other event organised by Tahaluf set out in
the Order (“Event”), to Delegate Attendee and, if applicable, arrange meetings at the Event
(“Meetings”) in accordance with these Terms and the Agreement.
1.2. Tahaluf reserves the right to refuse and/or withdraw Delegate and/or Delegate Attendee’s
registration for, and/or attendance at, the Event at any time.
1.3. Tahaluf cannot guarantee the number of attendees at the Event and any number of expected
attendees indicated by Tahaluf at any time is an estimate only (and not a guarantee). Without
limitation to the foregoing, Tahaluf does not make any warranty as to the Event in general,
including, without limitation, in relation to: (i) the presence, absence or location of any
attendee or other participant of the Event, (ii) the number of attendees or other participants at
the Event, and/or (iii) the benefit or outcome (commercial or otherwise) that Delegate and/or
Delegate Attendee may achieve as a result of participating in the Event.
1.4. Tahaluf has no responsibility and liability for any third party services provided in connection
with the Event.
1.5. Tahaluf reserves the right at any time to change the format (including, without limitation, from
a physical event to a virtual event and vice versa), content, location, venue, opening hours,
duration, dates, other timings, attendees, other participants and/or any other aspect of the
Event, in each case without liability.
1.6. Tahaluf reserves the right to cancel or change the date(s) of the Event at any time and for any
reason (including, without limitation, if a force majeure event occurs that Tahaluf considers
makes it illegal, impossible, inadvisable or impracticable for the Event to be held). In the event
that the date(s) of the Event are changed to new date(s) that are within twelve (12) months
of the originally scheduled opening date of the Event and/or the Event is cancelled but is
reasonably expected by Tahaluf to be held at any time in the next calendar year, Delegate and
Delegate Attendee’s registration will be deemed to be valid for the Event on the new date(s)
or when it is next staged (as applicable) in the same way that it would have applied to the
originally scheduled Event (and no refund of any paid Registration Fees will be issued). Where
all or part of the Event is cancelled and is not reasonably expected by Tahaluf to be held at
any time in the next calendar year, Delegate and Delegate Attendee’s registration will no longer
be deemed to be valid for the Event (or the cancelled portion of the Event, as applicable) and,
at Delegate’s election, any paid Registration Fees for the Event (or the cancelled portion of
the Event, as applicable) will be refunded or a credit note issued for the same, and Delegate
will be released from paying any further amount of Registration Fees for the Event (or the
cancelled portion of the Event, as applicable). Service charges are non-refundable. Personal
arrangements, including, without limitation, travel and accommodation, are at Delegate
and Delegate Attendee’s own risk and Tahaluf will not be liable for any costs relating to
such arrangements, even if the Event is cancelled or moved to new date(s). Delegate
acknowledges and agrees that the provisions of this clause 1.6 set out Delegate’s sole
remedy in the event of cancellation or the changing of the date(s) of the Event and all other
liability of Tahaluf to Delegate and/or Delegate Attendee is hereby expressly excluded.
1.7. Tahaluf reserves the right without liability to refuse admission to, or to eject/block from, the
Event (whether physical or virtual) any person in its absolute discretion, including (without
limitation) any person who, in the opinion of Tahaluf, represents a security risk, nuisance or
annoyance to the running of the Event.
1.8. All unauthorised filming, sound recording and photography of the Event, and all unauthorised
transmission of audio or visual material at the Event, by Delegate and/or Delegate Attendee is
expressly prohibited. Delegate agrees (and shall procure that Delegate Attendee also agrees):
(a) to surrender to Tahaluf or destroy on demand any material in whatever media recorded in
violation of this clause 1.8, (b) that the copyright and other intellectual property rights in any
such material shall vest in Tahaluf unconditionally and immediately on the creation of such
material, and (c) to hold Tahaluf and any entity whose ultimate parent company is Informa
PLC (“Informa Group”) (as well as any employees or other representatives of the same)
harmless against any claims made in respect of such unauthorised activities.
1.9. Delegate acknowledges and agrees that Tahaluf and its personnel shall be permitted to film,
sound record and photograph the Event, which may include, without limitation, filming, sound
recording and photography featuring Delegate Attendee (the Content). Delegate agrees to
make Delegate Attendee aware of such filming, sound recording and photography of the
Event. Delegate acknowledges and agrees that Tahaluf is the sole and exclusive owner of
all rights in the Content and hereby waives any and all: (i) rights in and to such Content, and
(ii) claims that Delegate may have relating to or arising from the Content or its use. Without
limitation, Tahaluf shall be permitted to use the Content anywhere in the world for promotional
and other purposes, without any payment or compensation. If Delegate Attendee has any
objection to the use of their image in any filming, sound recording and/or photography of the
Event, Delegate shall notify Tahaluf in writing.

2. DELEGATE OBLIGATIONS

2.1. Delegate shall, and shall procure that Delegate Attendee also shall:
2.1.1. co-operate with Tahaluf in all manners relating to attendance at the Event and comply with
all reasonable instructions given by Tahaluf and its personnel, the venue owners, security
personnel and/or management at the Event; and
2.1.2. be responsible and liable for obtaining all rights, consents and licences for Delegate and/or
Delegate Attendee’s use of any third-party intellectual property rights or other materials used
at the Event.

3. REGISTRATION FEES AND PAYMENT

3.1. Delegate shall pay the Registration Fees in full in accordance with such payment terms as are
set out in the Order (or if no payment terms are set out in the Order, within 30 days of the date
of Tahaluf’s invoice for such Registration Fees and, in any case, in advance of the Event taking
place). Unless Tahaluf directs otherwise, Registration Fees shall be paid in local currency. It
is the intent of the parties that Tahaluf shall receive the Registration Fees in full and that any:
(i) banking and other transfer of payment charges, and (ii) applicable VAT, GST, sales and/
or service taxes shall be paid solely by Delegate (in addition to the Registration Fees). If
and to the extent that any withholding taxes are payable in connection with the whole or any
portion of the Registration Fees, Delegate shall pay such withholding taxes directly to the
relevant tax authority and furnish Tahaluf with a valid certificate evidencing payment. To the
extent that a valid certificate is not provided, or to the extent that Tahaluf is unable to recover
the withholding taxes, the amount of the Registration Fees shall be increased by an amount
necessary to compensate for the withholding taxes (including, without limitation, any amount
necessary to “gross up” for withholding taxes levied on the increase itself).
3.2. Without prejudice to any other right or remedy that Tahaluf may have, in the event Delegate
fails to meet any payment obligations, Tahaluf shall be entitled in its sole discretion to deem
that Delegate has cancelled Delegate Attendee’s registration at the Event (including without
limitation any Meetings) and Tahaluf may exercise its rights pursuant to clause 6.3.

4. DATA PROTECTION AND PRIVACY

4.1. Any personal information that Delegate provides to Tahaluf (including, without limitation, personal information relating to Delegate Attendee) will be held by Tahaluf on a database
and, where Tahaluf has appropriate authorisation/justification (which may include, without
limitation, express/implied consent or legitimate interests), may be shared with other entities
within the Informa Group and selected third parties internationally for promotional and other
purposes. Such personal information may also be shared with government entities and
regulatory authorities as required by law. At the Event, exhibitors and sponsors may use lead
capture applications or barcode scanner devices. If Delegate Attendee chooses to allow their
badge (whether physical or digital) to be scanned by third parties at the Event, Tahaluf may
pass personal information relating to Delegate Attendee to such third parties. Further, there
may be certain areas of the Event at which Delegate Attendee’s attendance is conditional on
personal information relating to Delegate Attendee being provided to third parties that have
sponsored or are managing such areas. The use that any third parties make of personal
information is outside of Tahaluf’s control and, to the extent permitted by applicable law,
Tahaluf does not accept any liability in this regard. For more information about how Tahaluf
may use personal information that Delegate and/or Delegate Attendee provides to us please
see Tahaluf’s privacy policy: https://tahaluf.com/privacy-policy

5. LIABILITY

5.1. Delegate expressly assumes, and shall procure that Delegate Attendee also expressly
assumes, all risks associated with, resulting from or arising in connection with Delegate
and/or Delegate Attendee’s participation in and/or attendance at the Event. All indemnities,
warranties, representations, terms and conditions (whether express or implied) except as
set out herein are excluded. Tahaluf and all entities within the Informa Group (as well as
any employees or other representatives of the same) exclude all liability for any loss, injury,
illness, disease or damage whatsoever that Delegate and/or Delegate Attendee may suffer
in connection with or arising from the Event whether direct, indirect, consequential, special,
incidental or punitive loss, injury or damage (including, without limitation, injury, illness
or disease to persons, property damage, theft, loss of profits, loss of business, loss of
opportunity, loss of goodwill, loss or corruption of data or any other type of economic loss,
injury or damage) or otherwise. For the avoidance of doubt, Tahaluf shall not incur any liability
whatsoever for any products displayed or sold by any exhibitor or sponsor at the Event.
5.2. Tahaluf’s (and any member of the Informa Group’s) total aggregate liability to Delegate and
Delegate Attendee in contract, tort (including negligence or breach of statutory duty) or
otherwise arising under these Terms, the Agreement or otherwise in connection with the
Event shall be limited to the Registration Fees paid by Delegate to Tahaluf for the Event.
5.3. The limitations and exclusions in this clause 5 only apply to the extent permitted by applicable
law.

6. TERMINATION AND CANCELLATION

6.1. Tahaluf may terminate the Agreement without liability immediately at any time by written
notice to Delegate if Delegate: (i) is in material breach of any of its obligations under the
Agreement and/or any other agreement between Delegate and any member of the Informa
Group and either the breach is irremediable or Delegate has not remedied the breach (if the
same is capable of remedy) within 14 days of receiving written notice of the breach (or such
lesser period as would be required for the breach to be remedied in sufficient time prior to the
opening date of the Event), (ii) goes into liquidation, is declared insolvent, has an administrator
appointed (or an application is made for the same), ceases to carry on business or suffers any
analogous event in any jurisdiction, or (iii) is convicted of any criminal offence or otherwise so
conducts itself as to bring itself, the Event and/or Tahaluf into disrepute. Without prejudice
to any other right or remedy it may have, in the event that Tahaluf terminates the Agreement
pursuant to this clause 6.1, Tahaluf shall not be required to refund any Registration Fees
received from Delegate and Tahaluf shall be entitled to submit an invoice in respect of the
balance (or the whole as the case may be) of the Registration Fees which shall become
immediately due and payable.
6.2. Tahaluf may terminate the Agreement without liability immediately at any time by written
notice to Delegate if Tahaluf: (i) determines in its absolute discretion that the provision of the
Order to Delegate is not in the best interests of the Event and/or not in Tahaluf’s legitimate
commercial interests, (ii) is required by any law or instructed by any financial institution to
cease trading with certain individuals/entities and/or in certain geographical locations, and/
or (iii) decides to cancel the Event and does not wish for this Contract to continue in full
force and effect pursuant to clause 1.6. In the event that Tahaluf terminates the Agreement
pursuant to this clause 6.2, any portion of the Registration Fees already paid shall be refunded
(where legally permissible) and Delegate shall be released from paying any further portion
of the Registration Fees. Delegate acknowledges and agrees that the refund of Registration
Fees paid is Delegate’s sole remedy in the event of termination by Tahaluf under this clause
6.2 and all other liability of Tahaluf is hereby expressly excluded.
6.3. Subject to Clause 6.4, if Delegate wishes to cancel Delegate Attendee’s registration for the
Event (including, without limitation, any Meetings) it must do so in writing. The cancellation
fee due is 100% of the Registration Fees (and, for the avoidance of doubt, no refund of any
paid Registration Fees will be issued in the event of any such cancellation).
6.4. If Delegate is prevented from participating in the physical portion of the Event as a direct
result of mandatory government-imposed travel restrictions and/or quarantine conditions that
apply so as to prohibit persons in general: a) leaving the territory in which Delegate is based;
b) leaving the territory in which the physical portion of the Event is due to take place; and/or
c) travelling from the territory in which Delegate is based to the territory in which the physical
portion of the Event is due to take place, Delegate is entitled to elect that any monies it has
paid to Tahaluf in connection with the physical portion of the Event be either applied to a
future edition of the Event; or refunded to Delegate.

7. VIRTUAL EVENTS

7.1. Where all or any part of the Event comprises virtual attendance/participation:
7.1.1. Delegate undertakes to be responsible for any technical requirements needed to enable
Delegate and/or Delegate Attendee to access the Event website, app or other platform (the
“Event Platform”) made available by Tahaluf to facilitate participation in the Event. Tahaluf
does not guarantee that the Event Platform will operate continuously, securely or without
errors or interruption, and Tahaluf does not accept any liability for its temporary unavailability.
Tahaluf does not guarantee that the Event Platform and/or any content thereon (including,
without limitation, any content available for download) will be free from viruses, infections,
Trojan horses, worms and/or any other code that has contaminating or destructive properties.
Delegate must not attempt, and must procure that Delegate Attendee also must not attempt,
to interfere with the proper working of the Event Platform (for example, by attempting to
circumvent security or tamper with, hack into or otherwise disrupt any computer system,
server, website, router or any other internet connected device). Delegate agrees, and shall
procure that Delegate Attendee also agrees, to comply with any website terms of use and/
or fair or acceptable use policies indicated on any website on which the Event Platform is
hosted;
7.1.2. Tahaluf does not endorse or accept any responsibility for the content, or the use of, any goods
or services that may be identified or described on the Event Platform and Tahaluf shall not be
liable for any loss or damage caused or alleged to be caused by or in connection with use of, or reliance on, any content, goods or services available on or through the Event Platform or
any website or other resource referenced therein;
7.1.3. Tahaluf may issue Delegate and/or Delegate Attendee with a username and password.
Usernames and passwords are confidential and remain the property of Tahaluf at all times
and may not be sold, assigned or transferred to any third party without Tahaluf’s permission.
Usernames and passwords are personal. Delegate hereby agrees, and shall procure that
Delegate Attendee also agrees, that it/they will not permit others to use such usernames
or passwords and Delegate will be and remain liable for the acts of any person using such
usernames and passwords;
7.1.4. any posts, messages or other materials, information or data Delegate and/or Delegate
Attendee supply or upload to the Event Platform (collectively, “Materials”) will be considered
non-confidential and non-proprietary, and Tahaluf has the right to use, copy, distribute and
disclose to third parties any such Materials for any purpose. Delegate hereby waives, and
shall procure that Delegate Attendee also waives, any moral rights in any Materials to the
extent permitted by applicable law. Tahaluf reserves the right, at its sole discretion, to
edit or remove postings to any message boards on the Event Platform and delete or use
electronic methods to block or filter any Materials at its discretion, but Tahaluf does not have
any obligation to do so. Delegate shall not, and shall procure that Delegate Attendee also
shall not, make libellous postings or any postings that are illegal or infringe the intellectual
property rights of any third party. Tahaluf will not be responsible for monitoring Materials for
compliance with law;
7.1.5. Delegate and Delegate Attendee may use the Event Platform solely for access to the Event.
Without limitation, Delegate must not (and shall procure that Delegate Attendee also shall
not): (i) download, store, reproduce, transmit, display, copy, distribute, exploit or use the Event
Platform and/or any content thereon for Delegate’s own commercial gain, (ii) use the Event
Platform and/or any content thereon in any manner other than in compliance with law and
these Terms, (iii) infringe Tahaluf’s intellectual property rights or those of any third party in
relation to Delegate and/or Delegate Attendee’s use of the Event Platform and/or any content
thereon, (iv) transmit, or procure the sending of, any unsolicited or unauthorised advertising or
promotional material or any other form of similar solicitation, and/or (iv) knowingly transmit,
send or upload any data that contains viruses, infections, Trojan horses, worms and/or any
other code that has contaminating or destructive properties, and
7.1.6. Tahaluf is under no obligation to oversee, monitor or moderate any interactive service provided on the Event Platform and, without limitation, Tahaluf expressly excludes all liability
for any loss, injury or damage whatsoever arising from the use of any interactive service by
any user, whether the service is moderated or not.

8. GENERAL

8.1. Delegate acknowledges and agrees that Tahaluf and each member of the Informa Group shall
have a perpetual, irrevocable, royalty-free, non-exclusive, worldwide licence and right to collect
and maintain, and to reproduce, publish, display, transmit, distribute, adapt, create derivative
works from, syndicate and otherwise exploit or use, commercially or otherwise, in any
medium, any and all: (i) analytics data captured at or in connection with the Event (including,
without limitation, Event footfall, attendee, user or online behaviours and usage data relating
to any lead generation/match-making initiatives), and/or (ii) information and/or materials
displayed or made available by Delegate and/or Delegate Attendee at or in connection with
the Event and/or any other events owned, organized, managed or operated by Tahaluf and/
or any member of the Informa Group (in each case whether prior to, concurrently with, or
following the entering into of the Agreement) (together, both (i) and (ii) being the “Data”). The
foregoing shall include, without limitation, Tahaluf and each member of the Informa Group
being entitled to use, repurpose and reproduce the Data to create, develop, sell or otherwise
make available products, services or works in any media or form (whether physical, digital or
intangible) now known or later developed (which may include, without limitation, incorporating
all or any part of any information and/or materials displayed or made available by Delegate
and/or Delegate Attendee into such products, services or works).
8.2. If and to the extent that there is any conflict between these Terms and the Order, the Order
shall prevail.
8.3. Each party acknowledges and agrees that the Agreement constitutes the entire agreement
between the parties in relation to the Event and that it supersedes any and all prior oral or
written understandings, communications or agreements with respect to the subject matter
hereof.
8.4. This Contract is governed by the laws of the Kingdom of Saudi Arabia. Any dispute arising out
of or related to this Contract shall be subject to the exclusive jurisdiction of the courts of the
Kingdom of Saudi Arabia, specifically those located in the city of Riyadh, to settle any disputes
or claims (whether contractual or non-contractual) arising out of or in connection with this
Contract.