Speaker Guide

Informa contact

Helen Stoddart

Conference Production Manager | Routes

Email Address: Helen.Stoddart@informa.com

Venue

AsiaWorld-Expo, Hong Kong, is the official event venue for Routes World 2025.

AsiaWorld-Expo has emerged as one of the world’s leading EXPOtainment venues, offering over 70,000 square metres of rentable space that comprises 10 state-of-the-art, ground-level and column-free exhibition halls including the Arena – the biggest indoor seated venue in Hong Kong with a maximum capacity of 14,000. It is strategically located at the heart of a multi-modal transportation hub, adjacent to Hong Kong International Airport and the Hong Kong-Zhuhai-Macao Bridge. With its convenient and in-venue MTR station, AsiaWorld-Expo enjoys efficient transport connections to the Guangdong-Hong Kong-Macao Greater Bay Area and other global regions.

Address: 1 Airport Expo Blvd, Chek Lap Kok, Hong Kong

 Speaker Registrations/Badge Collection

You will be able to collect your badge from any of the registration desks on the following days/times:

Tuesday 23 September

	Badge Collection at the Event Venue Location: AsiaWorld-Expo	10:00 – 16:00
	Badge Collection at the Sheraton Hong Kong Tung Chung Hotel Location: Sheraton Hong Kong Tung Chung Hotel	10:30 – 18:15

Wednesday 24 September

	Registration and Information Hub Open	08:30 – 17:30
	Networking Break Location: Exhibition Hall	11:05 – 11:20
	Networking Lunch Location: Lunch Area	12:10 – 13:50
	Exhibitor Networking Location: Exhibition Hall	17:25 - 19:00

Thursday 25 September

	Registration and Information Hub Open	08:30 – 16:45
	Networking Break Location: Exhibition Hall	11:05 – 11:20
	Networking Lunch Location: Lunch Area	12:10 – 13:50
	Networking Break Location: Exhibition Hall	15:40 – 15:55
	Networking Evening Location: AsiaWorld-Expo – Hall 2	19:00 – 23:00

Friday 26 September

Registration and Information Hub Open

08:45 – 17:30

 Speaker Arrival Time

Please ensure you arrive at your theatre 30 minutes before your session is due to begin. This allows time for your session to be set up, run through procedures and check slides if necessary.

 Location of Conference Theatre

The Conference Programme will take place in the Keynote Theatre. 

 Official Hotels

HOTELMAP are our only Official Accommodation Partner. For more information on the official hotels please click here

 Networking

Routes World is designed for you to make new connections, bringing together the key players from the industry that you need to network with. With over 12 hours of dedicated networking events, Routes World is the forum where you can engage with all of your industry partners under one roof.

Welcome Reception

Expect a warm welcome at this event. It's your first opportunity to catch up with your partners and meet new targets in Hong Kong. 

Location: M+
Date: Tuesday 23 September
Time: 19:00-21:00
Dress Code: Smart Casual

Content/Sessions Information

When you arrive, please make sure you have previously printed your badge or otherwise collect it from any of the registration desks and please make your way to your theatre. There will be a hostess and AV technician in the seminar theatre to assist you with any questions / technical queries. Please do make sure you are in the theatre and ready to go 15 minutes before your session is due to begin.

Panel Sessions

Even though you won't be delivering a formal presentation, it is still essential that you prepare for a panel discussion. The best way to start preparing is to understand your role on the panel and understand the audience.

You would have been invited to join the panel because of a specific perspective you offer, and you should find out a bit about the other panellists so you know you can contribute what they can't.

The moderator will make contact with you and the other panellists prior to the event to discuss topics and questions that will be covered in your session.

Those speaking on a panel session will not be required to prepare a formal presentation/PowerPoint slides.

Presentations

Presentations should be in 16:9 PowerPoint format (widescreen) and emailed to Helen Stoddart by EOD 22^nd September. Please let Helen know as soon as possible if you are unable to meet this deadline.

We have a Routes World PPT template available if you want to be consistent to the event branding. Please, feel free to request it.

Please also remember to bring your presentation on a memory stick as backup should there be any technical problems on the day.

PowerPoint Tips

• Clear fonts & colour
• Text no smaller than 20pt
• No more than 8 bullet points per slide
• Avoid lots of text on one slide - pictures and diagrams are ideal
• Each slide should normally take one minute of speech

Video Content/AV Equipment 

If you are planning to embed video content into your slides, please provide the video files separately to the PowerPoint presentation as we may need to re-embed the file - the AV tech can help with this on the day if needed.

The following equipment will be available:

• Screen
• Laptop
• Remote slide changer
• Lectern
• Handheld & Lapel microphones 

If you would like to use your own laptop/Mac, please let Helen Stoddart know as soon as possible. Please ensure you bring the relevant connection cables (i.e. the appropriate VGA adapter for your Mac Model).