Top 10 Tips to Maximise Your Event Experience with the Meeting Request System

1. Create a Compelling Personal Profile

First impressions matter. Take time to enhance your profile with relevant details that will encourage connections and increase your meeting acceptance rate:

• Add specific information about your role and responsibilities
• Include a brief company overview highlighting your unique value proposition
• Clearly state what you hope to achieve at the event
• Upload a professional headshot to help others recognise you and build familiarity

A complete profile demonstrates professionalism and helps potential connections understand why meeting with you would be beneficial.

2. Centralise Your Schedule Management

Efficiency is key when managing multiple meetings at a busy Routes event:

• Block out unavailable times in advance to prevent scheduling conflicts
• Add event features, networking opportunities, and conference presentations to your calendar
• Maintain a comprehensive view of your commitments in one convenient location

This centralised approach ensures you'll never double-book or miss important opportunities during the event.

3. Strategically Explore the Attendee List

Don't leave networking to chance—be proactive about identifying valuable connections:

• Review the full attendee list before the event begins
• Use the search function to locate specific individuals you want to meet
• Apply filters to find relevant company types, job titles, or organisations
• Identify which attendees are interested in your organisation type to focus your outreach efforts

This targeted approach helps you prioritise your networking efforts for maximum impact.

4. Personalise Your Meeting Requests

Ensure your meeting invitation stands out by adding context:

• Explain what specific topics you'd like to discuss
• Highlight potential opportunities that might interest the recipient
• Mention any updates to your services, offerings or incentive schemes that could be relevant
• Provide a clear value proposition for why the meeting would be beneficial

Personalised requests can significantly increase acceptance rates.

5. Sync with Your Preferred Calendar

Seamlessly integrate your event schedule with your everyday workflow:

• Connect your event calendar directly to Google, iCal, Outlook, or Yahoo
• Automatically receive updates when new meetings are scheduled
• Access your complete schedule across all your devices
• Eliminate the need to switch between different calendar applications

This integration ensures you'll never miss an important meeting, even in the midst of a busy Routes event.

6. Build Your Network Through Meaningful Connections

The Meeting Request System offers multiple ways to expand your professional network:

• Schedule meetings with key contacts to establish formal connections
• Use the "Show Interest" button on profiles to initiate more casual networking
• Start conversations before the event to break the ice and build rapport
• Access contact details (where permitted) for effective follow-up

These connection options allow you to tailor your networking approach to different relationship and organisation types.

7. Coordinate with Your Team

Team coordination is essential for maximising collective impact at the event:

• Access the "My Team" section to view all scheduled meetings across your organisation
• Filter by meeting status to track confirmations and pending requests
• View individual team members' schedules to avoid overlaps or conflicts
• Coordinate coverage of key prospects and partners

This visibility helps ensure your organisation presents a unified and professional front throughout the event.

8. Navigate the Venue Efficiently

Arrive at meetings promptly and confidently by familiarising yourself with the venue layout:

• Access the interactive floor plan through the Meeting Request System and App
• Locate key areas like the airline meeting hall, city pair zone, information hub, keynote theatre and meeting point
• Identify exhibitor stands relevant to your interests

This preparation eliminates spending time finding your way around an unfamiliar venue.

9. Prepare for Effective Follow-up

A great value of networking often emerges after the event through thoughtful follow-up activities:

• Export your complete list of connections and meeting participants
• Access contact details (where permission has been granted) for direct follow-up
• Organise your leads based on priority and potential value
• Create a structured follow-up plan before leaving the event

This systematic approach ensures no valuable connection falls through the cracks.

10. Track Interest in Your Profile and Company

Identify warm leads who have already shown interest in your organisation or team members:

• Check the "Leads" tab in the "My Team" section
• Review profiles that have shown interest in you, your team members, or company
• Prioritise these warm leads for outreach and meeting requests
• Convert leads to contacts by scheduling meetings or establishing connections

This feature helps you focus your networking efforts on the most promising opportunities.

By implementing these ten strategies, you'll transform the Meeting Request System from a simple scheduling tool into a powerful engine for business development and relationship building. 

"Our dedicated team are always on-hand to support your organisation with the Meeting Request System. If you have any queries or technical issues, please don't hesitate to reach out on scheduler@routesonline.com."

View the Meeting Request Help Centre and FAQs for more guidance.