Routes Europe 2023

The route development forum for Europe

Łódź, Poland
9 – 11 May 2023

Speaker Guide

Informa contact

Lucía García

Senior Partnerships & Conference Production Manager | Routes

Mobile: +44 (0) 79 6613 4208

Email Address:



Address:  aleje Politechniki 4, 93-590 Łódź, Poland

Expo Łódź is a modern, multifunctional exhibition, conference and event facility, located in the center of Łódź, with excellent access to the city's main attractions and in close proximity to all official event hotels.

Built in 2012, using the most modern solutions in the field of ecology, the venue uses energy derived from the interior of the earth to cool and heat the venue independently of the municipal heat sources. Solar panels located on the roof of the building support the water heating process, and devices collecting rainwater for sanitary purposes have been installed on the roof of the building

Visit the venue website for more information.

 Speaker Registrations/Badge Collection

You will be able to collect your badge from any of the registration desks on the following days/times:

Day Time
Monday 8th May 13:30 - 17:30
Tuesday 9th May 08:00 - 17:45
Wednesday 10th May 07:45 - 17:30
Thursday 11th May 08:30 - 17:30

 Speaker Arrival Time

Please ensure you arrive at your theatre 30 minutes before your session is due to begin. This allows time for your session to be set up, run through procedures and check slides if necessary.

 Location of Conference Theatre

The Conference Programme and the Airline Briefings will take place in the Keynote Theatre.

 Official Hotels

HOTELMAP are our only Official Accommodation Partner. For more information on the official hotels please click here

Alice Gray


Our comprehensive hospitality programme has been specially designed to offer a flavour of Łódź and an opportunity to network with industry peers in a relaxed setting.

Welcome Reception: 

  • Date: Tuesday 9 May
  • Time: 18:00 - 20:00
  • Location: Vienna House Andel's Łódź
  • Dress code: Smart Casual

Expect a warm welcome from our Polish hosts at the first official networking event of Routes Europe. 

The pandemic has meant a lot of changes have happened in our industry – Routes Europe will bring together the decision-makers that you need to network with. 

Networking Evening

  • Date: Wednesday 10 May
  • Time: 19:00 - 23:30
  • Location: EC1 Łódź
  • Dress Code: Smart Casual

Join your industry peers for an evening of relaxed networking, drinks, and dancing at the Routes Europe 2023 Networking Evening. 

Content/Sessions Information

When you arrive, please make sure you have previously printed your badge or otherwise collect it from any of the registration desks and please make your way to your theatre. There will be a hostess and AV technician in the seminar theatre to assist you with any questions / technical queries. Please make sure you are in the theatre and ready to go 15 minutes before your session is due to begin.

Panel Sessions

Even though you won't be delivering a formal presentation, it is still essential that you prepare for a panel discussion. The best way to start preparing is to understand your role on the panel and understand the audience.

You would have been invited to join the panel because of a specific perspective you offer, and you should find out a bit about the other panellists (see the programme and speaker page here) so you know you can contribute that they can't.

The moderator will make contact with you and the other panellists prior to the event to discuss topic and questions that will be covered in your session.

Those speaking on a panel session will not be required to prepare a formal presentations/PowerPoint slides.


Presentations should be in 16:9 PowerPoint format (widescreen) and emailed to Lucia Garcia by EOD 7th May. Please let Lucia know as soon as possible if you are unable to meet this deadline.

Please also remember to bring your presentation on memory stick as backup should there be any technical problems on the day.

PowerPoint Tips

  • Clear fonts & colour
  • Text no smaller than 20pt
  • No more than 8 bullet points per slide
  • Avoid lots of text on one slide - pictures and diagrams are ideal
  • Each slide should normally take one minute of speech

Video Content/AV Equipment 

If you are planning to embed video content into your slides, please provide the video files separately to the PowerPoint presentation as we may need to re-embed the file - the AV tech can help with this on the day if needed.

The following equipment will be available:

  • Screen
  • Laptop
  • Remote slide changer
  • Lectern
  • Handheld & Lapel microphones 

If you would like to use your own laptop/Mac, please let Lucia Garcia know as soon as possible. Please ensure you bring the relevant connection cables (i.e. the appropriate VGA adapter for your Mac Model)